Staff within the Division of Student Affairs may request assistance with marketing and communications projects by filling out one of the request forms linked below. If you have a general question or a form doesn't fit your needs, please contact your assistant director for marketing.
Please note: If you are in an area outside of Student Affairs, R-Comm may be able to assist you.
Request Forms
New Design Request
New design projects: From scratch or revising a previously used design. A single layout size will be created for proofing and upon final approval, various requested layouts of the same design will be created. Minimum total time for a single-sided, basic promotional asset: 30 days (6 weeks), click here for timelines. Edit requests and requests for final assets for current, open projects should be emailed to rudesign@rutgers.edu.
For a full communications campaign or to set up a general consultation meeting, please use the consultation request.
Web Request
For edits to existing web pages or consultation in the creation of new web pages or new websites. Online event calendar submissions should us the Content Share Request form.
Dining Menu Board Edit
For edits to existing digital menu boards located in Dining Facilities including but not limited to pricing or item changes. For a new design to a digital menu board, please submit a new design request.
Photo/Video
If you need assistance with photography or videography, please reach out to your marketing assistant director to discuss the project.
Brand Review
This form is for review of unit-created graphics and visual assets to ensure they meet the university's visual identity policy and the division's branding guidelines as well as meet general best practices in design and accessibility. It is required that all unit-created graphics be reviewed by the Student Affairs Marketing and Communications Office.
Please allow at least 5 business days for brand review.
Request Timelines
Please note: The timelines below are general timelines, and may take less or more time based on projects in queues and time of year. We recommend that you place a request as soon as you're aware of a marketing need so we can add to our queue and allow planning of future projects.
Design Projects
Minimum total time for a single-sided, basic promotional asset: 30 business days (6 weeks):
- Initial request to initial proof: 15–20 business days.
- Proof revision request to delivery of proof revision: 5 business days per revision cycle.
- Final assets request to delivery of final assets: 5 business days.
Depending on the complexity of the request, this timeline may be extended. The sooner a request is place, the more time will be available for any discovery meetings and adjustments to timelines.
Web Edits
Basic existing webpage edits usually take up to 10 business days to complete, depending on project queue, staff schedule, and university operating schedule. New pages, reorganizations, and more complex edits may require more time, which will be communicated to you.
Dining Menu Board Edits
Based on date set for activation. Project queue will be monitored continuously to allow updates as they are submitted when submitted during a business day.
Brand Review
Please allow at least 5 business days for brand review. When creating graphics in-house, please allow time for brand review as well as any additional edits that may be suggested or required after brand review.
