Staff within the Division of Student Affairs may request assistance with marketing and communications projects by filling out one of the request forms linked below.
Please note: If you are in an area outside of Student Affairs, R-Comm may be able to assist you.
Request Forms
New Design Request
New design projects: From scratch or revising a previously used design. A single layout size will be created for proofing and upon final approval, various requested layouts of the same design will be created. Minimum total time for a single-sided, basic promotional asset: (4–6 weeks), click here for timelines. Edit requests and requests for final assets for current, open projects should be emailed to rudesign@rutgers.edu.
For a full communications campaign or to set up a general consultation meeting, please use the consultation request.
Web Request
For edits to existing web pages or consultation in the creation of new web pages or new websites.
Dining Menu Board Edit
For edits to existing digital menu boards located in Dining Facilities including but not limited to pricing or item changes. For a new design to a digital menu board, please submit a new design request.
Event Photo/Video Coverage
This form is to request a member of Student Affairs Marketing & Communications to attend an event to capture basic event photos and/or short-form raw video.
Deliverables would be:
- Curated photos with minor editing (cropping for composition and basic color/lighting correction).
- Raw short-form video files and b-roll (Not for a final edited video).
Please note:
- Photo/Video requests should be submitted a minimum of 45 days prior to event. Large program coverage should be requested at the onset of program planning.
- We can not guarantee that a request can be fulfilled. If we are unable to fulfill a request, we will provide alternative options.
For projects requiring an edited video, recording of speakers, presenters, and/or presentations, large program coverage, or a complex photo project, please use the consultation request below.
Consultation Request
For full campaigns, general consultation, video projects requiring an edited final video, complex photo projects, or anything which may not fall under any of the other request forms above.
Brand Review
This form is for review of unit-created graphics and visual assets to ensure they meet the university's visual identity policy and the division's branding guidelines as well as meet general best practices in design and accessibility. It is required that all unit-created graphics be reviewed by the Student Affairs Marketing and Communications Office.
Please allow at least 5 business days for brand review.
Request Timelines
Please note: The timelines below are general timelines, and may take less or more time based on projects in queues and time of year. We recommend that you place a request as soon as you're aware of a marketing need so we can add to our queue and allow planning of future projects.
Design Projects
Minimum total time for a single-sided, basic promotional asset: 20–30 business days (4–6 weeks):
- Initial request to initial proof: 15–20 business days.
- Proof revision request to delivery of proof revision: 5 business days per revision cycle.
- Final assets request to delivery of final assets: 5 business days.
Depending on the complexity of the request, this timeline may be extended. The sooner a request is place, the more time will be available for any discovery meetings and adjustments to timelines.
Web Edits
Basic existing webpage edits usually take up to 10 business days to complete, depending on project queue, staff schedule, and university operating schedule. New pages, reorganizations, and more complex edits may require more time, which will be communicated to you.
Dining Menu Board Edits
Based on date set for activation. Project queue will be monitored continuously to allow updates as they are submitted when submitted during a business day.
Photo/Video Event Coverage
Photo/Video requests should be submitted a minimum of 45 days prior to event. Large program coverage should be requested at the onset of program planning. We can not guarantee that a request can be fulfilled.
Communications Consultations
Requesters will be contacted within 5 business days of form submission.
Brand Review
Please allow at least 5 business days for brand review.
When creating graphics in-house, please allow time for brand review as well as any additional edits that may be suggested or required after brand review.
